How to do this drill
- Read the prompt once for situation.
- Read again and label every required action.
- Create a paragraph-function plan without drafting prose.
Material
You reserved a community kitchen for a family celebration. Two days before the event, the coordinator says the oven will be unavailable, but you chose the room because several dishes must be baked. Write to the coordinator. Explain why the oven matters, describe how the change affects your plan, and request either another equipped room or a full cancellation refund.
Your tasks
- Write audience, purpose, outcome, and three requirement labels.
- Create a four-paragraph keyword plan.
Check your work
Finish the tasks first, then open the answer to compare.
Show the answer
Answer
Audience: coordinator. Purpose: resolve a material facility change. Outcome: equipped alternative or refund. Requirements: oven need, planning impact, two remedies.
How to reach it
- Name the communication job.
- Convert prompt verbs into checkboxes.
- Assign every checkbox to a paragraph.
Evidence
Plan: P1 identify booking/change; P2 dishes and oven need; P3 impact on preparation/event; P4 request equipped room or refund plus reply timing.
Review your attempt
- Does the plan include both remedy options?
- Is impact separate from the reason the oven matters?
Take it further
Write a contrasting plan for a thank-you email using the same four-paragraph limit.
